presentation guidelines




All speakers and presenting authors must email their presentation to Caitlin Feely at by Monday, October 19, 2020. Please note, only PCs will be used at the conference, and your presentation must be saved in PowerPoint. Please format your slides in widescreen (16:9). Speakers are required to use the computers provided by the Conference for their oral presentations. Personal laptops may not be used.
Speaker Tips
  • Arrive at the presentation room 5 minutes prior to the session start time to familiarize yourself with the microphone, laser pointer, slide advancer, and stage set-up.
  • Please sit in the front of the room in the seats reserved for speakers.
  • The Session Moderator will introduce you as well as monitor the length of the presentation.
  • All mobile phones must be turned off while you are presenting. Mobile phones on silent will cause feedback with the microphone.


Poster Setup
Presenters must set up their posters on Wednesday, November 11, 2020, between 07:00 – 08:00. Pushpins will be provided by the conference. All posters must be set up by 08:00 and remain up for the duration of the conference.
Poster Viewing
Designated poster viewing will be on Wednesday, November 11, 2020, between 10:30 - 11:15 and 17:30 - 18:30, and Thursday, April 23 from 10:00 - 11:00. You will be assigned a designated presentation time in March, and at least one author from your poster much be present at the poster during that assigned time. 
Poster Dismantle
Posters must be removed by 15:00 on Thursday, November 12, Posters remaining after 15:00 will be discarded. 
Presentation Requirements
Poster presentation space is limited to the dimensions of 44 inches x 44 inches. Be sure your poster does not exceed these dimensions.
Suggested Poster Format
  • Posters should be easily read at a distance of 5 feet (1.5 meters).
  • A poster printed on one large sheet of foldable fabric or matte/semi-gloss paper is encouraged. The following companies specialize in scientific poster printing:
  • Include the title of the presentation in large letters, the authors' names, and the institution(s) where the work was completed at the top center of the poster.
  • Poster numbers will be provided onsite. Poster numbers will be placed above your poster; you do not need to leave room on your poster for your poster number.
  • Introduction and Summary/Conclusions sections are advised.
  • Double-space lines of text.
  • Only text, graphs, photographs, and artwork may be placed on the poster board.
Components and Design of the Poster
The heading comprises a title for the research project, author names, and author affiliations (including city and country). Headings have more impact in a sans serif fonts such as Helvetica or Arial.
Title (no smaller than 72 points, preferably in a sans serif font)
Author names (no smaller than 36 points, preferably in a sans serif font)
Affiliations (no smaller than 26 points, preferably in a sans serif font)
Abstract: The abstract summarizes the main results succinctly.
Body: The body text of the poster will describe the background, methodology, results, and interpretation. Body text should be no smaller than 16 points and preferably in a serif font such as Times New Roman or Garamond.
Graphics: The graphics are essential for an effective poster. Include captions below each graphic. Captions for graphics should be no smaller than 14 points and preferably in a serif font. Graphics should be understandable without recourse to a detailed text caption.
Conclusions: Conclusions should be clear and succinct and provide "take-home" messages.